Substance Abuse, Criminal Justice and HIV in African Americans: Research Development Workshop

December 11-12, 2006
Hilton Silver Spring
Silver Spring, MD

Conference Registration Home


APPROVED TRAVEL AWARD PARTICIPANT

 

Welcome to the Approved Travel Award Participant registration site.  Congratulations on receiving a travel award from NIDA!  As a Travel Award Participant, the following expenses will be covered by ENCORE Management, under contract to NIDA:

Note: A travel expense reimbursement form will be emailed to you along with your travel confirmation details. This information will be emailed a week before the workshop.

Registration: Please follow the three easy steps to completing the registration process.

STEP ONE: Make your Airline/Train Travel Arrangements
To make your travel arrangements by air or train, please call Travel-On, ENCORE's travel agent, at their toll free number 888-495-7770.  Please provide your name and the workshop name (NIDA African American Research Development Workshop) and dates (December 11-12, 2006) to any of the Travel-On travel agents.  In an effort to keep costs low, we ask that you be as flexible as possible in choosing your time of departure.  Even 30 minutes can yield a significant costs savings.  While Travel-On will make every effort to accommodate your request, it is our responsibility to secure the best airfare for the government.  This includes securing a non-refundable airfare with a minimum of a 14-day advance purchase and may also include utilizing any airport serving your departure locations, direct service (stop is required, but no change in aircraft is necessary) or a connecting flight.  Travel-On will forward the traveler-approved itinerary to ENCORE for approval.  Once approved, Travel-On will confirm the ticket. 

IMPORTANT:

STEP TWO: Make Hotel Reservations
The workshop and hotel accommodations will be at the:
Hilton Silver Spring
8727 Colesville Road                                                   Check-in Time:    3:00 p.m.
Silver Spring, MD  20906                                            Check-out Time:  12:00 noon
(301) 589-5200

(Please have your credit card available. Your credit card will not be charged for the approved dates of December 10 through December 12 ):
(1) Call Hilton reservations at 800-445-8667.  (2) Identify yourself as a NIDA Research Development Workshop attendee.  (3) Provide the representative the hotel location and group reservation code AAI.   (4) Provide representative the dates of your arrival and departure, as well as your contact and credit card information.  Note: Room and tax charges for check in on December 10 and check out on December 12 will be prepaid by NIDA.  You will be expected to pay for any additional nights and incidentals at check-out time. 

IMPORTANT: As a Travel Award Participant, your hotel accommodations will be pre-paid by ENCORE.  However, you are responsible for making your own hotel reservations.  Hotel reservations must be made by Decemeber 1, 2006.  The group rate for sleeping rooms is $149 per night (plus 12% tax), regardless of occupancy.  Reservations made after this date are subject to space- and rate- availability. 

Hotel Cancellation Policy:  In order to cancel a hotel reservation without penalty, you must call the Hilton directly by 6:00 p.m. on the day of your scheduled arrival.  ENCORE will not be responsible for canceling your hotel reservations, if the cancellation is made after 3:00 p.m. EST, December 7.

Flight and Ground Transportation:  Information on ground transportation and directions to the hotel can be obtained by clicking on Airport and Ground Transportation.

STEP THREE: Complete the Workshop Registration Form
Click Registration Form.